Toolbox talks via WhatsApp
Share your toolbox talks, record attendance and keep everything on file, via WhatsApp and without a login, app or password. Straight to your people on site, in the language they speak.
Prefer to take a look in your own time? Download the presentation (PDF)
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E-lia customerOrganising toolbox talks without the hassle
Your job is to inform, instruct and train your people, not to chase everyone with a clipboard to collect signatures.
E-lia replaces the paper attendance sheet with a record that builds itself:
- You send the toolbox talk to your workers’ phones.
- They go through it in their own language.
- A short knowledge check shows the message has landed.
Your dashboard keeps track of who is up to date, ready for your ISO 45001 audit or a visit from the HSE.
Why this works
- Multilingual: automatic translation
- No downtime: complete it on site
- Less admin: no paper or Excel records
- Audit-ready: instant digital evidence for your audits
Instant access to 80+ practical toolbox talks
Alongside your own content, you get access to our library of more than 80 practical toolbox talk topics, updated every month by a qualified health and safety professional.
You tailor them to your site, your machinery and your site rules.
Every toolbox talk includes:
- Clear text and visual examples
- Supporting videos and images
- Knowledge checks and quiz questions to make it stick
Get a free trial toolbox talk via WhatsApp straight away
Request the free demo and receive a real toolbox talk on your own phone within minutes. This is exactly what your team will see.
- Receive a toolbox talk on your phone straight away
- Try the interactive quiz questions
- Quickly see if it is right for your organisation
Request your WhatsApp demo
Prefer to take a look in your own time?
Download the presentation
Everything about toolbox talks via WhatsApp in nine slides: how it works, the toolbox talk library, the records for your audits and the price. Easy to share internally or read at your leisure.
Why professionals choose E-lia
Toolbox talks via WhatsApp
Always accessible, without a separate login, on a channel your workers already use every day.
Workplace inspections
Carry out your workplace inspections digitally, with a photo and time stamp for every finding. More about workplace inspections.
Live dashboard
Clear, audit-ready overviews at a glance, by team, site or location.
Ready-made or your own
Use our 80+ ready-made topics or create your own content. We create new topics on request, free of charge.
Face-to-face talks
Record your face-to-face toolbox talks in the same system too. One QR code scan is all it takes for watertight evidence.
Fully multilingual
Smart AI translation means everyone understands the safety message in their own language: Polish, Romanian, Portuguese or any other.
Less admin
Save time. No more collecting signatures and no more filling in Excel sheets.
Great value
Raise safety awareness without stretching your budget. Available from just £20 per employee per year.
Ready to modernise safety on site?
See why leading companies are switching to E-lia. No fuss, results from day one.
- No new app or login needed
- Save 70% on admin costs
- Audit-ready reports, every time
- Works in English, Polski, Română and 50+ other languages
Get in touch
From the blog
Read more about toolbox talks
Toolbox talks via WhatsApp: how to reach everyone and stay compliantToolbox talks are hard to organise when your people are spread across sites and shifts. See how WhatsApp helps you reach everyone…
What is a toolbox talk (and is it a legal requirement)?Find out what a toolbox talk is, whether it is a legal requirement, how long it takes and how to make the process easy…
Safety on site: how De Rycke reaches all its mobile workers with WhatsApp toolbox talksConcrete producer De Rycke shares toolbox talks, safety instruction cards and work instructions via WhatsApp, with no app or…
Frequently asked questions about toolbox talks
What is a toolbox talk?
A short, regular safety briefing with the team. The aim is to open up a conversation about today’s risk, such as working at height or in a confined space.
With E-lia, you deliver the toolbox talk interactively via WhatsApp, in each worker’s own language.
How many toolbox talks do I need to give?
UK law sets no fixed number. Under the Health and Safety at Work etc. Act 1974 and the Management of Health and Safety at Work Regulations 1999, you must give your people the information, instruction and training they need to work safely.
Toolbox talks are a widely used way to meet that duty. Many companies hold one every week or fortnight, and clients or principal contractors often set their own frequency.
With the library of 80+ ready-made toolbox talks, you always have material to hand.
What makes a good toolbox talk?
It is short, practical and interactive, with examples and images your people recognise.
Also check that the message has been understood. E-lia ends every toolbox talk with a few quick questions, so you have it in black and white.
Who can give a toolbox talk?
Anyone with enough knowledge of the work and practical experience. Often that is the site manager or supervisor, who knows the risks of the day.
Because E-lia provides ready-made material, any supervisor can give a toolbox talk without preparation.
Do I need to record attendance at a toolbox talk?
In practice, yes. A record is how you show you have met your duty to inform, instruct and train, whether at an ISO 45001 audit or after an incident. Paper sheets get lost or are illegible.
With E-lia, participants scan a QR code at a face-to-face talk or complete the toolbox talk via WhatsApp. Everything goes straight into your dashboard.
How long does a toolbox talk usually take?
A face-to-face toolbox talk is best kept to 10 to 15 minutes.
Via E-lia, a worker goes through the content and questions on their phone in 5 to 8 minutes. So the site keeps running.
Which toolbox talk topics are mandatory?
There is no fixed legal list. The content follows the risks in your risk assessment. Common recurring topics are falls from height, confined spaces, PPE and lifting operations.
In E-lia, you will find 80+ up-to-date topics, written by a qualified health and safety professional.
Do toolbox talks also apply to self-employed workers and subcontractors?
Yes. As principal contractor under CDM 2015, you coordinate health and safety for everyone on site, including self-employed workers, agency staff and subcontractors.
With E-lia, they receive the same toolbox talk via WhatsApp or via a QR code at the gate. That way, the whole supply chain is on record.
How do you handle workers who speak another language?
On many UK sites, that is the rule rather than the exception. Instruction has to be comprehensible, and anyone who does not understand it is a risk to themselves and the team.
E-lia translates automatically: you send in English, and your Polish, Romanian or Portuguese colleagues read and answer in their own language.
How do I show an auditor that I have delivered toolbox talks?
The auditor wants to see three things: the content, who attended and whether it was understood.
With E-lia, you pull up a complete overview in one click, by site, location or team. And it is still there months later.