Workplace inspections via WhatsApp
Your own checklist on the phone of your site manager or health and safety adviser. Every finding gets a photo and a time stamp, and whoever needs to follow up sees the action straight away.
Don’t just take our word for it: these organisations already see the benefits of E-lia.
Read the customer story
Read the customer story
E-lia customer
E-lia customer
E-lia customer
E-lia customer
E-lia customer
E-lia customerNo paperwork, full flexibility and control
A site inspection on paper too often ends up as a report nobody can find. Forms blow away, handwriting is unreadable, and the photo of that damaged edge protection is still on the site manager’s phone.
With E-lia everything runs through one system. Anyone on the team can start an inspection, or you send it out as an admin.
Whoever records a finding adds a photo straight away. You see the issue while the team is still on site, not on Friday evening back at the office.
Why this works
- Fully digital: no more paper checklists.
- Flexible start: started by the team or sent as a push notification.
- Real-time view: act on findings straight away.
How it works: free demo of a workplace inspection
See for yourself how a workplace inspection via WhatsApp works. No fuss, results straight away.
- Receive an inspection on your phone straight away
- See how easy it is to use
- Quickly see if it is right for your organisation
Request your WhatsApp demo
All the benefits of workplace inspections with E-lia
Digital & exportable
No loose paperwork lying around. Everything is stored safely in E-lia and can be exported for the auditor in one click.
Flexible start
Anyone on the team can start an inspection, or you send it out as an admin with a push notification.
Real-time view
As an admin, you see completed forms appear in real time and can act on findings immediately.
ISO 45001 & audit-ready
Show with ease that your sites meet safety requirements.
Ready to modernise safety at work?
See how health and safety advisers keep on top of inspections and toolbox talks without paperwork. No fuss, results from day one.
- No new app or login needed
- Save 70% on admin costs
- Audit-ready reports, every time
Get in touch
From the blog
Read more about workplace inspections
Digital workplace inspection: form, checklist & appA toolbox talk instructs, an inspection checks. Find out what an inspection form should contain and how to follow up digitally…
How do you carry out a workplace inspection step by step?From checklist to corrective action: a step-by-step approach to workplace inspections that keeps your team safe.
From a paper to a digital inspection report on a construction siteNo more lost forms or gaps in your records. How to make the switch to digital site inspections, step by step.
Frequently asked questions about workplace inspections
What is a workplace inspection and is it a legal requirement?
It is a regular, structured walk around the site or workplace to check that people are working safely and without risk to their health.
The Management of Health and Safety at Work Regulations 1999 require you to monitor and review your safety arrangements, and regular inspections are the most common way to do that. ISO 45001 expects them too.
The aim is not to catch anyone out, but to spot unsafe situations before something happens.
Prefer to start on paper? Download the free workplace inspection form.
How often should I carry out a workplace inspection?
That depends on the risks on your site and on what your own safety management system sets out. Monthly or quarterly per workplace is common; on high-risk construction or industrial sites it can be weekly or even daily.
Some equipment has its own legal intervals: scaffolds, for example, must be inspected at least every seven days under the Work at Height Regulations 2005.
Why switch from paper forms to digital?
Paper checklists blow away, handwriting is unreadable, and photos of unsafe situations have to be pasted into a document by hand afterwards.
That costs your health and safety adviser a lot of unnecessary time and slows down exactly what needs to happen fast: removing the hazard.
Why is E-lia via WhatsApp better than a separate inspection app?
Inspection apps often never get installed, passwords get lost and updates get skipped.
E-lia removes that barrier: the inspection runs through WhatsApp, which everyone already knows. Start, tick off, add a photo.
Can we keep using our own existing checklist?
Certainly. You don’t adapt your processes to our software: we convert your own trusted inspection checklist into a digital form.
The same questions, in the same order, just without the paper.
How do I show during an audit that the inspections have been carried out?
This is where you save the most time. As soon as the site manager completes the inspection, a formatted PDF report appears in your dashboard, with time stamp, location, name and photos.
During an audit you show a complete record in one click.
What happens if a defect or unsafe situation is found?
Because everything is processed in real time, you see straight away, as an admin, when a defect is found, such as damaged edge protection.
You don’t wait for the paper form to arrive on Friday: you step in the same day.